Our small Canadian-born business was founded in 1978 and has become a global organization that now spans 120 locations across 20 countries. Our expansion has been rapid, but what matters most is the common belief that drives all 5,000 of our people to be a different type of real estate organization. We believe that the places in which we live, work and play have the power to make us happier and healthier, and we are united by a shared sense of purpose, to have a positive impact on people’s lives. In short, we are a global commercial real estate advisory firm with a simple aim: for real estate to play a leading role in creating vibrant buildings, cities and places that deliver long-lasting social value and economic impact.
We believe that our industry is changing, and we want our business to be a melting pot of curious minds, passionate hearts and strategic intelligence. Your gender, religion and race are all highly respected, but are less important to us than your ability to step up and change the game. We provide you with a place where you can do just that, with like-minded people. Collaboration is embedded in the way we work – our people have the autonomy to collaborate on client relationships, engage teams across the business, lead operations, work collectively on projects, participate in strategy and are ultimately responsible for our growth. Our distinctive Principal-led, privately-owned model puts us in the enviable position of being able to offer every employee the opportunity to own a share of our business and inspires and allows anyone to become a Principal. This role carries voting rights, so our people have a very real say in the future direction and operation of our business. This means that we are able to attract, engage and retain the best talent from the industry.
· Process supplier purchase Invoices and managing related queries across both AY and client systems in line with the procedures for internal and external systems. |
· Matching and batching the supplier invoices to purchase orders once approved |
· Navigate the Finance systems for an authorised PO to match or chase PO numbers from onsite team, contact supplier to advise and request all future invoices have an order number quoted |
· Scan invoice into the Finance systems |
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· Taking calls and responding to emails to all supplier queries within 48 hours |
· Taking calls and responding to emails from the staff within Avison Young within 48 hours |
· Reconcile, review and report on the Supplier statements. Request copy invoices from the supplier or scan to the Building Manager/Surveyor for the current status if we have the invoice as unauthorised. |
· Resolve and review credit balances on both client status and creditors ledger ensuring allocation of funds or recovery of balance. |
· Distribute and manage queries received via the shared mailbox during rotation of duties with the accounts payable team. |
· Send rates bills received for approval and monitor and chase for approval and raise the ETL file for approved rates bills loading into the finance system. |
· Supporting the Risk register process of all supplier correspondence |
· Clearly follow the processes and procedures in place for this work. |
· Complete filing and preparation of all paperwork into the filing system. |
· No job description can fully represent every issue which may arise within the post and the post holder is expected to carry out other duties from time to time that are broadly consistent with those in this job description. |
· Strong organisation skills to prioritise and plan workload |
· Ability to escalate appropriately when necessary |
· Ability to work on own initiative and works effectively within a team |
· Demonstrable achievement of KPI’s and internal team targets. |
· Experience of high volume environment |
· Experience working with reporting in excel |
· Experience liaising and working closely with stakeholders at all levels |
· Excellent communication skills are required, both verbal and written. |
· Proactive and driven individual that can show a passion and commitment |
At Avison Young, we’ve always put people at the heart of what we do.
In the last few years, we’ve increased the diversity at our board, leadership and Principal levels. Avison Young stands out for our commitment to empowering women. In addition to increasing the number of women on our board and in our leadership ranks, our internal Women’s Network of more than 500 members come together for networking and learning, and advise the business on strategies for promoting access, opportunity and inclusion in our industry.
Our global DEI steering committee shapes our strategy to continue to increase industry access for underrepresented groups and accelerating initiatives led by our employee resource groups, including our Women’s Network, Black Professionals and LGBTQ+ groups. In addition to leading global initiatives, the steering committee’s work examines our policies and practices, creating accountability for results and communicating progress to our executive leadership, our clients and our communities.
Our culture is underpinned by our approach to diversity, inclusion, and well-being. We are committed to building an inclusive culture that:
Avison Young is an equal opportunity employer and is committed to treating all its employees and job applicants equitably. This includes implementing deliberate strategies that advance underrepresented communities in commercial real estate careers.
As a Disability Confident Employer, we are committed to removing any obstacles to inclusion. If you need any adjustments to support your application or any part of the recruitment process, such as information in alternative formats or special requirements to access our buildings, or you are eligible under the Disability Confident Scheme please contact us at careers.uk@avisonyoung.com<mailto:careers.uk@avisonyoung.com> and we will do everything we can to help.
We are committed to inclusion in our hiring processes, and we want to give everyone a chance to show what they can bring to our organisation. If you are not sure that you have all the skills in the person specification, please still apply. We value passion and potential in our employees, so it would be great to hear from you and why you would suit this position.
Some of our roles may be remote and some roles may be specific to our offices, but you will need to confirm you have the right to work in the UK.
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